GalaxyERP AI™ — The AI-First ERP for Modern Enterprises
Unify finance, HR, procurement, inventory, sales, projects, documents, approvals, operations and executive intelligence in one beautifully designed AI-powered ERP platform.
AI: Cashflow projected to tighten in 21 days unless overdue invoices are collected.
Built for organizations that need more than basic ERP
GalaxyERP AI brings together ERP, AI automation, business intelligence, workflow approvals, document intelligence, customer operations and executive command dashboards into one modern platform.
AI-First by Design
Every module includes AI assistance, smart recommendations, anomaly detection, document intelligence and natural-language insights.
Executive Visibility
CEOs and directors get real-time Power BI-style dashboards across revenue, cashflow, operations, HR, procurement, customers, projects and risk.
African-Market Ready
Built for local realities: M-Pesa, multi-branch operations, approvals, field teams, document compliance, customer messaging and mobile-first workflows.
Faster to Use
Clean interfaces, guided workflows, smart search, role-based dashboards and simplified journeys that reduce ERP complexity.
Modular and Scalable
Start with finance, HR, CRM, inventory or procurement, then expand into manufacturing, projects, assets, service operations and analytics.
Full enterprise coverage, one platform
Fifteen deeply integrated modules with AI woven through every workflow — start where you need to and expand without limits.
Executive Command Centre
One intelligent cockpit for leadership decisions.
- CEO dashboard
- Revenue & profit analytics
- Cashflow visibility
- Department & branch performance
- AI insights & risk alerts
- Strategic KPI tracking
Finance & Accounting
Full accounting with audit-ready controls.
- Chart of accounts & ledgers
- Invoices, bills, payments
- P&L, balance sheet, cashflow
- Budgeting & cost centres
- Tax-ready reporting
- Bank reconciliation & approvals
Sales & CRM
Revenue intelligence from lead to cash.
- Leads & deals pipeline
- Customer 360 timeline
- Quotations & sales orders
- Account managers & follow-ups
- AI lead scoring
- Revenue forecasting
Procurement
Control spend end to end.
- Purchase requisitions
- Supplier management & RFQs
- Purchase orders & approvals
- Supplier performance
- Spend analytics & contracts
- AI purchase recommendations
Inventory & Warehouse
Real-time stock across every location.
- Stock items & warehouses
- Stock movements & transfers
- Reorder levels & low-stock alerts
- Batch & serial tracking
- Stock valuation & aging
- Warehouse analytics
HR & Payroll-Ready Workforce
Manage people with confidence.
- Employee records & departments
- Leave & attendance
- Performance reviews
- Onboarding & training
- Staff documents & compliance
- Payroll-ready architecture
Projects & Tasks
Deliver projects on time and on margin.
- Planning & milestones
- Tasks & team assignments
- Budgets & timesheets
- Project expenses
- Project profitability
- AI project risk alerts
Document Management & Approvals
A secure, intelligent document backbone.
- Secure document vault
- AI document classification
- Approval workflows
- Expiry reminders
- Version control & audit logs
- Compliance tracking
Manufacturing & Production
Plan, build and cost production.
- Bills of materials
- Production & work orders
- Raw & finished goods
- Quality checks
- Production costing
- OEE-style analytics
Assets & Maintenance
Maximise asset uptime and value.
- Asset register
- Maintenance schedules & work orders
- Depreciation & service history
- Warranty & repair costs
- Predictive maintenance insights
Fleet & Field Operations
Run mobile teams and vehicles.
- Vehicle & driver records
- Trips & fuel tracking
- Field assignments & routes
- Field team performance
- Mobile-first workflows
Service Desk & Support
Resolve customer issues faster.
- Tickets, SLAs & escalations
- Customer complaints
- WhatsApp & email integration
- Agent assignment
- AI response suggestions
- Resolution analytics
POS & Branch Operations
Sell and reconcile at every branch.
- Sales point & receipts
- Cashier sessions
- Stock deduction & returns
- Discounts & customer purchases
- Daily sales summaries
- Branch performance dashboards
Reporting & Business Intelligence
Power BI-style insight for everyone.
- Custom & drill-down reports
- Department, branch & date filters
- Export reports
- AI-generated summaries
- KPI monitoring
AI Copilot
Ask your ERP anything, in plain English.
- “Show me overdue invoices”
- “Which branch is underperforming?”
- “Summarize procurement spend”
- “Which customers have not paid?”
- “Forecast next month's cashflow”
- “Recommend stock reorder quantities”
Explore every module in detail
Click through Finance, HR, Procurement, Inventory, Sales, Projects, Documents, Approvals and Executive Insights to see the KPIs, features and analytics inside each.
Finance & Accounting
Audit-ready ledgers, real-time P&L and AI cashflow forecasting in one place.
- Chart of accounts & ledgers
- P&L, balance sheet, cashflow
- Budgeting & cost centres
- Bank reconciliation & approvals
Revenue vs Expenses
KES millions, last 6 months
Power BI-style intelligence for every department
Real-time KPI cards, trend charts, drill-downs and AI insight panels give leaders a live, decision-ready view of the whole business.
Revenue vs Expenses
KES millions · All departments · Month to date · Base case
Cashflow Forecast
Actual vs AI projection (KES M)
Sales by Branch
KES millions
Profit by Department
KES millions
Cashflow is projected to tighten in 21 days unless overdue invoices are collected.
Procurement spend increased by 18% compared to last month.
Nairobi branch contributed 42% of total revenue this quarter.
Inventory Aging
Share of stock value
Procurement by Supplier
KES millions
Project Profitability
Revenue vs cost (KES M)
HR Headcount Trend
Active employees
Customer Growth
Total vs active customers
Approval Bottlenecks
Avg delay index by stage
Cashflow is projected to tighten in 21 days unless overdue invoices are collected.
Procurement spend increased by 18% compared to last month.
Nairobi branch contributed 42% of total revenue this quarter.
Inventory aging risk detected in 3 warehouses.
Sales pipeline has grown, but conversion rate dropped by 9%.
Finance approvals are delayed mainly at department-head level.
An ERP tailored to every leader
Each role lands in a dashboard built around the decisions they own — no clutter, no training overhead.
CEO / Managing Director
- Executive command centre
- Profitability & revenue
- Cashflow
- Department performance
- AI strategic insights
CFO / Finance Manager
- Receivables & payables
- Budgeting & cashflow
- Tax reports
- Financial approvals
- Audit-ready records
COO / Operations Manager
- Projects & inventory
- Procurement
- Field operations
- Branch performance
- Delivery bottlenecks
HR Manager
- Employees & leave
- Attendance
- Documents
- Performance
- Staff compliance
Sales Manager
- Pipeline & leads
- Quotations
- Customers
- Revenue targets
- Sales team performance
Procurement Manager
- Purchase requests
- Supplier performance
- Spend control
- RFQs & POs
- Contract tracking
Warehouse Manager
- Stock levels & reorder alerts
- Transfers
- Batch tracking
- Inventory aging
- Warehouse performance
Department User
- Personal tasks
- Requests & approvals
- Assigned work
- Documents
- Notifications
AI that understands your business
From plain-English search to agentic automation, GalaxyERP AI turns your data into decisions and actions.
Natural Language ERP Search
- “What was our revenue last month?”
- “Which suppliers are most expensive?”
- “Show overdue invoices by customer.”
- “Which products are moving slowly?”
- “Forecast next month's cashflow.”
AI Recommendations
- Stock reorder suggestions
- Expense anomaly detection
- Supplier & customer risk alerts
- Cashflow warnings
- Project delay prediction
- Sales follow-up suggestions
AI Document Intelligence
- Extract invoice & receipt details
- Classify documents
- Match purchase orders
- Detect missing documents
- Flag expired compliance documents
AI Workflow Assistant
- Draft approvals
- Summarize requests
- Recommend next action
- Explain bottlenecks
- Generate executive summaries
Agentic Automation
- Follow up unpaid invoices
- Remind approvers
- Notify suppliers
- Escalate overdue tasks
- Send WhatsApp updates
- Create tickets automatically
From request to AI insight
Every process flows through the same intelligent backbone — captured, approved, processed and analysed automatically.
Purchase Request Workflow
- 1Employee creates request
- 2Department head approves
- 3Procurement sends RFQ
- 4Supplier selected & PO issued
- 5Goods received & invoice matched
- 6Payment approved & dashboard updated
Sales Workflow
- 1Lead captured
- 2AI scores lead
- 3Salesperson follows up
- 4Quotation sent
- 5Sales order & invoice generated
- 6Payment received & customer updated
HR Workflow
- 1Employee onboarded
- 2Documents collected
- 3Role assigned
- 4Leave tracked
- 5Performance reviewed
- 6HR dashboard updated
Inventory Workflow
- 1Stock received
- 2Warehouse updated
- 3Low-stock alert
- 4Reorder recommended
- 5Purchase request generated
- 6Supplier order created
Built for the systems your business already uses
GalaxyERP AI connects to payments, messaging, devices and analytics tools through APIs and webhooks.
Integration names are illustrative — no partnership is implied.
Enterprise security, governance and control
Granular permissions, audit trails and maker-checker approvals keep regulated organizations in control.
ERP that works on desktop and mobile
Approve, act and stay informed from anywhere. GalaxyERP AI delivers a premium native-app experience for leaders and field teams — not a squeezed desktop website.
Why businesses choose GalaxyERP AI™
A modern, AI-first approach to the work traditional ERP makes slow and technical.
Schedule your GalaxyERP AI™ demo
Pick a date and time that suits you. Our team will walk your leadership through the modules, dashboards and AI that matter most to your business.
Ready to build your AI-first ERP?
Galaxy Dynamics can help your organization modernize finance, HR, procurement, sales, inventory, operations and executive intelligence through GalaxyERP AI™.